TAPE SUBMISSIONS

Any individual over 18 years of age with a Chicago residential address or a person representing a nonprofit organization or institution with a Chicago street address can submit programming to CAN TV free of charge.

To receive a Submission Packet with details how to submit programming to CAN TV, e-mail your mailing address to Info@cantv.org or call 312-738-1400.

The following is a list of most frequently asked questions concerning program submission. Please refer to the CAN TV Users Manual for more complete information.

Who can submit programs?
Any individual with a Chicago residential address or a person representing a nonprofit organization or institution with a Chicago street address. You must also be at least 18 years of age.

Is there a fee for submitting programs?
No, access to the channels is provided free of charge.

Are there any restrictions on program content?
Programs must not contain any of the following: gambling, obscenity, solicitation of funds, advertising, promotion of commercial products and/or services, misrepresentation or illegalities such as libel, slander, defamation, invasion of privacy or publicity rights, unfair competition or copyright violation.

While CAN TV conducts business in English, you are welcome to submit programs in any language.

How will my program be scheduled?
CAN TV reserves the right to schedule all programming.

Channel time is made available on a reasonable, nondiscriminatory basis. Locally produced works take precedence over programs produced outside of Chicago.

Submit all materials no later than the 10th of the month prior to the month of cablecast. Scheduling is subject to the availability of time slots and programs could be scheduled in subsequent months. Notification of cablecast dates will be given via telephone or mail.

Do I retain the rights to my program?
Yes, you retain full responsibility for, rights to and ownership of your program. You are responsible for securing any copyright, trademark rights or other intellectual property rights.

How will cable subscribers know about my program?
Viewers can receive daily CAN TV program information by watching the program guides on your cable channels.

As a resident of Chicago, how do I register to submit my program?
1. Complete and sign the Channel Time User Agreement.
2. Bring a photo I.D. with your birthdate.
3. Bring a recently dated document with your current Chicago residential address, such as a utility bill.

As a representative of a Chicago Nonprofit Organization, how do I register to submit programs?
1. Complete and sign the Channel Time User Agreement.
2. Bring a photo I.D. with your birthdate.
3. Provide proof of current nonprofit status such as a photocopy of a tax status letter issued by the
Internal Revenue Service or a State Charter.
4. Bring a letter of authorization from a senior management official at the nonprofit on letterhead, giving you authorization to submit programs on behalf of the organization.
5. Provide proof that the organization is located in Chicago such as a recently dated utility bill.

Once registered, these forms and verifications do not need to be done again until the resident or organization moves or the representative of the organization changes.

To Submit a Taped Program
For each program, complete and sign a Program Scheduling Request Form. Include a subtitle or episode number. The information on the form must match the information on the tape. We recommend that you make photocopies of the Program Scheduling Request Form so that you have them readily available for additional programs you may wish to submit, now or in the future. Be sure to copy both the front and back pages.

In person, bring the Channel Time User Agreement, Program Scheduling Request Form(s), photocopies of the verification documents and tape(s) to our offices at 322 South Green Street from 10 a.m. to 7 p.m. on weekdays.

How long can a program be?
CAN TV accepts any length program though standard lengths are 29:00 minutes or 59:00 minutes.

What are the technical requirements?

• Submit programs on DVCam (large cassette only) tape stock.
• The tape must have contiguous* time code from the very start of the reel past the end of your program.
• Only one (1) program per tape.
• Before the beginning of your program, include 1:00 minute of leader consisting of black video.
• At the end of your program :30 seconds of black video is required.
• Do not record in “long play” (LP).
• Digital audio levels should be between –20db and –12db. Use only audio channels 1 & 2.
• Do not use a face label (top) on your tapes. Use the spine label only. Peel off old labels.
• Make a safety copy of your program to submit to CAN TV. Keep your original master tape.
• If you reuse DVCam tapes you must bulk erase them first.

Please call Traffic at 312-738-2845 to make arrangements to pick up your tapes within 30 days of its last cablecast date. Allow at least 48 hours for Traffic to get your tapes ready for pick-up. Please note that tapes left at CAN TV beyond 30 days will be discarded at the discretion of CAN TV.

NOTE: CAN TV is not responsible for erasure, damage to or loss of videotapes. Further, it accepts no legal responsibility for actions or events resulting from the cablecast of submitted programs.

* Contiguous time code = consecutive electronic reference numbers that move from lower to higher numbers without any gaps or “breaks” in the sequence.

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